Responsible for identifying, establishing, and maintaining internal process controls within the accounts receivable and payroll departments. Provide support for accounts receivable and payroll functions and processes.

Reports To:
Controller; Direct communication to Accounts Receivable and Payroll


  • Experience using Microsoft Office – strong emphasis on Excel and Word.
  • Excellent communication skills both verbal and written.
  • Able to multi-task and prioritize time-management.
  • Able to work with confidential information.
  • Must be proactive, dependable, detail oriented with accuracy and consistency.
  • Willing to learn new tasks and take on responsibilities across multiple departments as needed.
  • Able to handle unexpected change(s) and facilitate/promote change as needed.
  • Able to work alone and/or part of a team.


A.  Accounts Receivable – Life Cycle Improvement Department

  • Process customer purchase orders
  • Submission of LCI invoicing vial email and/or customer websites/portals
  • Review aging reports and follow up on delinquent accounts with Project Managers
  • Coordinate/prepare job close-out process for all completed projects
  • Archiving and documentation retention

B.  Accounts Receivable – Other responsibilities

  • Canadian 105 Waivers
  • State sales tax reporting

C.  Payroll Support

  • Routine processing of payrolls to stay current and fill-in as back-up as needed (Field Installation – Once Monthly; Admin and Manufacturing Payrolls – Once Quarterly) to include weekly time sheet management and entry into payroll system
  • Routine processing of union reporting as needed to stay current and fill-in as back-up as needed (this could be weekly or monthly depending on individual union requirements)
  • Processing layoffs as needed
  • Field rate requests as needed
    • Detailed data entry from Union contracts
    • Communication with Union to obtain information needed to prepare rate sheets
  • Peer reviews for master data changes
  • Filing as needed/required

D.  Special projects as required and assigned to strengthen internal controls