ACCOUNTS PAYABLE CLERK


Summary:

Process invoices into Accounts Payable

Reports To:
Accounts Payable Supervisor

Qualifications:

  • Experience in Accounts Payable processing
  • Basic Microsoft Office knowledge and skills
  • Proficient in data entry with a high degree of accuracy and attention to detail
  • Knowledge of Waivers of Lien, sworn statements, and progress billings preferably in a construction environment.

Responsibilities:

  • Monitor emails that are submitted.
  • Reviewing emails for invoice processing and responding to any payment status related vendor questions.
  • Audit incoming material invoices for accuracy and receipt against Purchase Order.  Communicate and work with Purchasing, Receiving and/or Project Management to resolve any discrepancies prior to processing/entering into the system for payment.
  • Audit incoming subcontractor invoices accuracy and receipt against Purchase Order. Verify that all supporting documents are attached to the invoices appropriately.
  • Code and process all utility and freight invoices and obtain proper approvals from management for payment.
  • Monitor and process emails that are submitted.
  • Verifying expense reports are appropriate and have proper approval with receipts prior to coding and processing.
  • Release halt codes on invoices that have returned approved from project management and save into correct due date folders.
  • Process all union payments received from Payroll on a weekly basis.
  • Process weekly check runs by verifying invoices selected for payment match the cash requirement report and submit for approval.  This also includes printing and mailing checks, ensuring correct backup and/or payment slip is included.
  • Process and forward positive pay file to be uploaded to the bank.
  • Reconcile vendor statements.  Communicate and resolve any discrepancies.
  • Reconcile corporate credit card statements to the respective support verifying accurately costed and proper approval.
  • Assisting with audit support as necessary.
  • Special projects as required by Management and Controller.