EXECUTIVE ADMINISTRATIVE ASSISTANT


Summary:

The Executive Administrative Assistant provides high-level administrative support to the President by conducting research, preparing reports, handling information requests and performing clerical functions such as preparation of correspondence, receiving visitors, arranging conference calls and scheduling meetings ensuring workflow runs smoothly.

Reports To:
President

Qualifications:

  • Minimum of five years’ experience in a related position.
  • Requires excellent communication and interpersonal skills to a wide range of internal and external contacts including executives.
  • Must possess excellent computer, organizational, time management and prioritization skills
  • Self-driven with ability to execute workflow independently
  • Sensitivity to confidential information is required
  • Preference to candidates with human resource and/or legal background

Responsibilities:

  • Directly reports to President and frequently engages in activities supporting members of the management team, especially Human Resource Manager.
  • Receives, screens, directs and relays phone calls and messages in a professional manner.
  • Greets guests/visitors and assists in locating respective DMW employee.
  • Provides wide ranges of support including: keyboarding, composing and editing of internal and external correspondence, including but not limited to: special mailings; presentations and reports to the Holding Company, customers, suppliers, and government agencies as directed.
  • Uses multiple technical applications including internet searches, word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other applications as needed.
  • Maintains and updates Company Work Experience, Capabilities Manuals, Photo Library, Pre-Qualification forms and Master Address Listings.
  • Plans/organizes and implements meetings, business luncheons/dinners and/or company sponsored events.
  • Reviews, assesses, routes, answers and monitors follow-up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
  • Manages complex calendars, arranges for meetings, appointments and coordinates travel.
  • Performs clerical duties such as file maintenance, organizing documents, photocopying, collating, etc.
  • Other duties as assigned.