EXECUTIVE ADMINISTRATIVE ASSISTANT


Summary:

The Executive Administrative Assistant provides high-level administrative support to the President by conducting research, preparing reports, handling information requests and performing clerical functions such as preparation of correspondence, receiving visitors, arranging conference calls and scheduling meetings ensuring workflow runs smoothly.

Reports To:
President of Dearborn Mid-West Company, LLC

Summary:

The Executive Administrative Assistant provides high-level administrative support to the President by conducting research, preparing reports, handling information requests and performing clerical functions such as preparation of correspondence, receiving visitors, arranging conference calls and scheduling meetings ensuring workflow runs smoothly.

Reports to: President of Dearborn Mid-West Company, LLC

Qualifications:

  • Minimum of five years’ experience in a related position.
  • Requires excellent communication and interpersonal skills to a wide range of internal and external contacts including executives.
  • Must possess excellent computer, organizational, time management and prioritization skills.
  • Self-driven with ability to execute workflow independently.
  • Sensitivity to confidential information is required.
  • Preference to candidates with legal background.

Responsibilities:

  • Directly reports to President and frequently engages in activities supporting members of executive management and/or Holding Company.
  • Provides wide range of support, including: keyboarding, composing and editing of internal and external correspondence, including but not limited to: special mailings, presentations and reports to the Holding Company, custoemrs, suppliers, and government agencies as directed.
  • Uses multiple technical applications including internet searches, word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other applications as needed.
  • Maintains and updates Company Work Experience, Capabilities Manuals, Photo Library, Pre-Qualification forms and Master Address Listings.
  • Plans/organizes and implements events such as meetings and business luncheons/dinners.
  • Receives, screens, directs, and relays phone calls and messages in a professional manner.
  • Reviews, assesses, routes, answers and monitors follow-up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
  • Manages complex calendars, arranges for meetings, appointments, and coordinates travel.
  • Performs clerical duties such as file maintenance, organizing documents, photocopying, collating, etc.
  • Performs general administrative duties and special projects for Human Resource Manager, Accounting, and other managers.
  • Other duties as assigned.