PROPOSAL AND PROJECT COORDINATOR


Summary:

To assist the Vice President and Project Managers with project and estimating support by providing proposal forms, quote letters and spread sheets. Assist project engineers and design engineers with their daily administrative support.

Reports To:
Director of Automotive Projects

Qualifications:

  • Must have high school diploma.
  • Must have one to two years experience in clerical office skills, including MS Office.
  • Must have two years experience with Excel.

Responsibilities:

  • Executes assigned administrative tasks for the Director, Project Managers, Engineering, and CAD personnel.
  • Verifies daily/weekly timekeeping records of Automotive Engineering personnel.
  • Prepares Letters of Transmittal from drawings being sent to job sites, customers or subcontractors.
  • Types and assembles Maintenance and Repair Manuals and Training Manuals for customers’ use.
  • Files Work Orders, etc. in Project Manager’s and Project Engineer’s job files. (Usually completed by PE)
  • Prepares material for archiving at end of job.
  • Takes incoming telephone messages for department personnel absent from their desks.
  • Prepares proposal spreadsheets, proposal forms, quote letters and other miscellaneous bid documents.
  • Monitor Purchase Order Requisitions POs in order to ensure PO requisition is completed.
  • Maintains Open Purchase Order Requisition Log.
  • Prepares Project MCN & Field Order Letters for submittal to the customer.
  • Prepares monthly financial reports for review.
  • Prepares project revenue recognition forms and job number request sheets.
  • Obtains Project Construction Submittal Documents.
  • Coordinates Project Close Out and Open Payables Reconciliation with Accounting, Purchasing, and Project Manager.
  • Assists other Automotive and Estimating groups for estimating tasks when required.

Additional Responsibilities (As Required):

  • Maintains Project, Sales, and Estimating Log as assigned.
  • Prepares Value Analysis Back-up forms and documentation for submittal to the customer as assigned.
  • Gathers and submits monthly and quarterly Minority/DSD (Diversity Supplier Development) reports to respective customers as assigned.
  • Other duties as assigned.